Family Gatherings
Family Guests for Non-Events (Only one lodging is rented and the number of non-lodging guests is less than 50% of the number of overnight guests, and the total number of attendees is less than 20)
Family Guests for Events (Two or more lodgings are rented or there are more than 20 guests are on premises or the number of non-lodging guests is more than 50% of the number of overnight guests)
Family Gatherings (Non-Events) examples:
It’s Grandma’s 90th Birthday. Celebrate her life and show our love for her.
Uncle Joe finally passed three months ago. A Celebration of Life memorialization would be great.
A limited number of family guests (50% of the number of overnight guests) may visit during daylight hours; the cost is $15/person/day. If guests are on premises after dark, the cost is $50/person/day, which is our overnight fee for additional guests. If any non-registered guest(s) stay overnight, we do not provide any additional beds, bedding, linens, etc. The booking party is fully responsible for any damages and an additional $500 security deposit is required. An up-front payment $50 per guest is required and $25 is refunded (net $25/person/day) if guests leaves before dark. Guests on premises after dark cost is $50/person/day.
Management must know, prior to their arriving, the names and vehicle identification of all guests on premises. Parking passes are required by all visiting vehicles. Catered food or live music is not permitted unless your gathering becomes an Event. We love Events but we have a different fee structure for them.
To understand our policy, please note that we do not rent our houses for a flat fee and then let our guests invite additional people without our knowledge or permission. We simply cannot allow parties to spontaneously occur and must charge according to inevitable wear and tear. Our homes are well appointed and designed with families in mind. We certainly do not wish to end a pleasant visit by checking in on guests and making sure day guests have left. We want all our guests to enjoy their visit, while still charging accordingly for the additional wear/tear and risk to our properties. Please let us know whether special meals are planned, extra seating is required, hours of visit, etc.). If over 20 persons are on site then we consider the situation an Event.
Events have their own rules and require an attendant. If under persons , non-lodging guests must leave the premises by 11pm.
Our Event Policies
The Fork Inn’s role is to provide the venue for a group of a certain size, for a certain period of time, for an agreed upon use. We work closely with preferred vendors who know us well. We encourage you to use them and are happy to connect you. You may be able to use your own vendors, but they must work with our approved planner to insure that they understand our properties and policies.
Events at The Fork Inn
Venues must be left in condition received. Staff costs $50/hr and at least one staff person is required for events of more than 20 guests). External vendors must have the necessary insurance to enter our property.
For weekend events, a two night reservation at the lodging closest to the venue is required. Overnight guests (family and friends) may stay that lodging or at one of our nearby houses. Only lodging guests may be on premises before or after the hours of your event.
Lodging Guests
Fees for Non-Lodging Guests during Event
Guests staying overnight don’t need to pay this fee:
Half day (4 hours) event: $15 per non-lodging guest. $3/hr for additional hours.
Full day (8 hours) event: $25 per non-lodging guest. $3/hr for addional hours.
Only lodging guests and vendors (who must work Fork Inn approved attendants) are permitted on property before or after your event. Non-lodging guests are not permitted on property before or after the event. The approximate number of non-lodging guests (attendees) must be provided.
Rentals from the Fork Inn
Table and chair rental: $3/chair; $10/table. You may also contract with an outside party vendor.
Kitchens may be used by caterers to warm food prepared off-site, but kitchens cannot be used by caterers to prepare food or wash dishes. Caterers must provide all dishes and utensils and clean them off-site.
Kitchen Usage
At least one Fork Inn approved attendant ($50/ hr) must be present during your Event and to assist vendors before and after your event. The attendant will help prepare seating, check-in guests, and assist with parking.
Event Attendant
A fully-refundable security deposit (via credit card authorization) based on the size of your gathering is required. The deposit is required 15 days prior to your event. Because you will be in a residential home, not a commercial conference space, furnishings can be damaged. You will be responsible for any damages that occur related to your event even if it exceed the amount of the security deposit. Your security deposit may be charged if the venue is not left as received, trash and/or decorations not removed, or furniture not left as found. If you would like for us to handle trash removal, our fee for taking it to the dump is $200 per truck load. You agree to pay our costs to return the property to the condition in which it was received.
Security Deposit
Respect for our other guests in the area is required. Guests may access only areas that have been rented for your Event. Music audible from nearby houses must end by midnight if other Fork Inn guests are lodging nearby.
Decorum
External vendors must have the necessary insurance to enter our property. Event insurance and ABC-licensed bartenders is required if alcohol is served.
Parking
Non-Lodging guests attending your Event must park in designated parking lot. The Event lot will be closed at the end of the Event.
Prohibited
Pets, indoor smoking, firearms, confetti, collecting firewood, use of indoor fireplaces or outside fires, or bringing furniture/equipment or moving existing furniture, underage drinking of alcohol, use of kitchens for non-lodging guests.
Toilets
Commercial toilet rental may be required depending on the size of the gathering.
Professional Event Planner
We welcome professional event planners. For Events of greater than 30 persons, we require you to use one. If you do not have a professional event planner, we can provide one (minimum fee is $150). Our approved event planners are familiar with house showings to prospective guests and vendors; providing list of approved vendors; coordinating logistics with primary guests and all selected vendors (primarily food caterers); and collecting insurance documentation.